January 2012 Meeting Minutes

MSFSC Minutes for January 9, 2012 at DQ Wasilla

The MSFSC held the monthly meeting at DQ in Wasilla. Members present were; Amanda Steward, Anne Marie Steward, Vannessa Steward, Jessica Borg, Casey Borg, Autumn Borg, Katarina Borg, Kaitlyn Randall, Lois Randall.

Fundraising was discussed and it was agreed we would sell Papa Murphy’s cards, and Subway cards. Members will purchase cards from the Treasurer (Jessica Borg) and they in turn would sell the cards and return profit to Jessica so that she can credit member’s club accounts for sales. Papa Murphy’s cards cost members $1 per card and members will sell cards for $5 per card. Subway cards will not be available until the end of January but members will purchase the cards from the Treasurer for $3 per card and members will sell the cards for $10 per card. This is a first come first serve basis. Please check with Jessica for availability or to reserve your cards. 982-5592

Donation letters will be updated to enable all members to benefit from letters if they wish to participate. The requirements were made that all who wish to participate in letter fundraisers would be required to present a minimum of 10 letters to managers or owners of companies by April 1st. Members are not required to participate. A list of company contacts would need to be sent to Jessica Borg so she can keep tract and update the email to participating members. Businesses for sponsorship that have been contacted so far are: Red Robin, Diversified Tire, SBS, Balanced Body Massage, Country Cuts, Conoco Philips, BP, Bouncing Bears, Mat Valley Federal Credit Union, Country Insurance, Northern Orthopedics, Enstar, 4 Seasons gear, Cash’s Carpet, MTA, Sheleah Day Spa, Carpet One, Pull Tab building

Raffle license was discussed. Requirements by the state are as follows:
a $20 fee
3 years as an active non profit company
25 Alaska residents as members

We do not qualify as we haven’t been an active non profit for 3 years. However, Amanda is looking into borrowing a license from the 4-H and Jessica is looking into borrowing from Lions Club of Palmer. A license is required for split the pot, raffle tickets etc.

Amanda has been in contact with Alaska Airlines for tickets to raffle, Jessica has contacted BP and Conoco Philips for possible donations or sponsorship for raffle.

It was decided that MSFSC will sponsor a party/fundraiser on Saturday night for Iditaskate. We would be looking into renting Bouncing Bears, or the Gym at Wasilla Middle School. Jessica and Amanda would check pricing at Bouncing Bears and Lois would check with the school. The club would sell pizza, drinks and concession. Jessica would look into a DJ for the gym, Door prizes. Jessica would also look into renting the bowling alley. The party would be from 6-9pm Saturday night. We will look into sending out information to skaters.

It was decided to have a basket silent auction at the Iditaskate in March. Each member will get 100% of profit to their accounts. If you decide to sell other items: dresses, etc members will also benefit 100% of profit. Non members will donate 20% of their profit to the MSFSC. Baskets will be a silent auction. Other items will need to be priced, as well as have a ticket attached to each item sold. The ticket will include name, address and phone number. If items do not have a ticket attached to them they will be considered a “Club” owned item and the club will receive full profit. There will be no exceptions.

Amanda will be looking into grants available for sports.

It was unanimously decided that if the club cost for any fundraiser does not exceed $100 each participating member will get full profit and the club will pay the costs. However, if the cost exceeds $100 the club would be reimbursed prior to dispersing the profits to participating members. For example: if the wrapping paper would have cost $120 we would reimburse the club cost and then disperse leftover profit to members. However, the cost did not exceed the $100 so members who participated got full profit.

The MSFSC meets every 2nd Monday of the month from 6-9pm at DQ Wasilla.

Submitted by: Jessica Borg, MSFSC Treasurer